The Future of SaaS Procurement: Streamlined, Efficient, Effortless

SaaS procurement and the role it plays in an organization’s growth has transformed significantly in the past decade. So have its problems. Spendflo is here to get these problems out of the way.

Our extensive collaboration with Finance, Procurement, and IT teams has revealed two primary objectives they prioritize:

1. Implementing procurement processes across the company as quickly as possible.

2. Reducing the time and effort required for the adoption of these processes, ideally without being involved at all.

The motivation behind these objectives is clear. Decentralized procurement, unused licenses that are still being paid for, missing or scattered contracts, increasing volume of requests, no negotiation leverage—the chaos is starting to reflect on the company’s cash flows and is putting a strain on budgets. The reality is that CFOs and Procurement heads prefer a more uneventful procurement process. 

They seek:

• Standardization of intake and approval processes.
• Centralized management of SaaS spend, contracts, and requests.
• Intelligent approval workflows.
• Better visibility and control over spend.

We hear you.

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Introducing Procurement Workflows

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Imagine a world where every SaaS intake request is preemptively managed. You define the necessary questions for each procurement scenario, ensuring predictability through customized forms.

Requests then move seamlessly through tailored procurement processes, engaging the relevant stakeholders. Each stakeholder has a clear understanding of their responsibilities, supported by checklists that confirm task completion before progressing to the next stage. The UI is so intuitive that employees require no training, the processes get adopted almost instantaneously.

The Legal-Finance-IT chaos is replaced by streamlined approval workflows. Stakeholders collaborate in real time, leaving comments, and accessing audit logs for complete transparency at each stage.

Approval signatures are securely added alongside contracts, ensuring no bottlenecks. 

Finance and Procurement teams have control and are able to bring more SaaS spend under management, while end users get real-time visibility into the process, knowing the status of all their requests.

Does that sound too good to be true?

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See it in action

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Customize your intake

Control how intake requests are submitted, collect all the required data beforehand, and ensure there are no delays in decision-making.

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Map and centralize your SaaS procurement processes

Customize workflows, add tasks, conditions, and replicate your internal procurement process effortlessly.

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Set parallel and sequential approval workflows

Execute multiple tasks and approve them simultaneously, reducing procurement cycle times and eliminating approval bottlenecks. See what needs approval, with zero clicks, and get instantly notified on Slack.

Create conditional routing

Set custom conditions to automate and route your workflows, ensuring approvals align with organizational policies.

Collaborate with complete context

View audit logs, leave comments, and access relevant intake documents—all in a centralized place for contextual collaboration.

Set SLAs and checklists for every task to prevent bottlenecks.

Include specific SLAs and approval checkpoints with checklists to streamline compliance and expedite procurements.

Gain real time visibility into procurements

Gain 360-degree visibility to monitor the progress of each procurement in real-time. Allow requesters to see the status of their requests and provide admins with the status of every active procurement.

Get started

Get a personalized demo to see how you can use Spendflo to optimize your procurement process with minimal effort.

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