Buying

Procurify vs Airbase: Which Spend Management Tool is Right for Your Business?

Compare Procurify and Airbase in this detailed guide. Learn about their features, pricing, automation, and scalability to determine the best spend management platform for your business.

Published on:

January 9, 2025

Ajay Ramamoorthy

Senior Content Marketer

Karthikeyan Manivannan

Visual Designer

State of SaaS Procurement 2025

Download Now

Buying

January 9, 2025

Procurify vs Airbase: Which Spend Management Tool is Right for Your Business?

Compare Procurify and Airbase to find the best spend management tool. Learn about procurement, expense management, automation, and scalability.

Keeping spending under control while managing procurement workflows and expenses can feel like a constant balancing act. The right tool can streamline these processes, saving time, effort, and money for you. Procurify and Airbase are two leading platforms tackling this challenge, but in different ways. Procurify focuses on procurement workflows and spend management for SMBs, while Airbase offers an all-in-one solution combining expense management, bill payments, and corporate cards for growing businesses.

‍

Which platform aligns better with your needs? Let’s compare their features, strengths, and benefits to help you make an informed decision.

‍

In this blog, we’ll cover:

‍

What Procurify and Airbase are and their key features.
A detailed feature-by-feature comparison.
The pros and cons of each platform.
Expert tips on choosing the best spend management tool for your business.

‍

What is Procurify?

Procurify is a cloud-based spend management platform designed for SMBs. It centralizes procurement workflows like requisitions, approvals, and vendor management while providing real-time budget tracking to control spending and streamline purchasing processes with ease.

What is Airbase?

Airbase is an all-in-one spend management platform that combines expense management, bill payments, and corporate card controls. It automates approval workflows, provides real-time visibility into spending, and helps growing businesses manage finances efficiently and at scale.

‍

“Cost optimization and value creation are now at the forefront of procurement strategies, with leaders looking beyond immediate savings to long-term benefits like sustainability and innovation.” - Procurement Magazine, Top 10: Procurement Trends of 2024

Procurify vs Airbase: Feature-by-Feature Comparison

When comparing Procurify and Airbase, understanding their capabilities across key features can help you determine the best fit for your business needs.

‍

Here’s how they compare across key features:

‍

Procurify vs Airbase Comparison

Feature	Procurify	Airbase
Procurement Workflows	Streamlines procurement with centralized requisitions, purchase orders, and approvals. Simplifies vendor selection and order processing, ensuring teams stay on top of procurement activities.	Centralizes procurement requests while automating approval workflows to reduce manual intervention. Supports intake-to-pay processes, combining procurement with expense and payment workflows seamlessly.
Spend Tracking & Visibility	Provides real-time budget tracking to monitor departmental spending and ensure compliance. Sends alerts for overspending and budget variances to help teams avoid financial leaks.	Offers detailed, real-time visibility into all spending categories, including card and bill payments. Tracks spending patterns and provides insights to help optimize expenses and improve financial accuracy.
Expense Management & Bill Payments	Focuses primarily on procurement expenses like purchase orders and vendor-related payments. Allows for organized tracking of procurement-specific expenses and vendor payments.	Integrates expense management, bill payments, and corporate cards into a single platform for efficiency. Automates expense categorization, receipt uploads, and payment approvals to save time for finance teams.
Automation & Workflows	Automates procurement approvals and vendor payments, reducing manual effort for small teams. Customizable workflows help procurement teams streamline processes specific to their needs.	Provides advanced automation for approval workflows, policy enforcement, and spend control. Supports rule-based automation for complex spend processes, ensuring compliance and efficiency.
Reporting & Analytics	Offers easy-to-read spend summaries and dashboards for quick, visual insights into procurement. Allows exporting of reports for audits and financial reviews, supporting transparency.	Provides detailed, real-time reports with advanced analytics to identify trends and optimize spending. Integrates with BI tools to create customized, actionable spend analysis and performance reports.
Pricing & Scalability	Transparent subscription-based pricing tailored to SMBs, offering flexibility for smaller budgets. Designed for SMBs with moderate procurement needs but limited scalability for enterprise-level workflows.	Flexible pricing based on usage and team size, making it scalable for growing businesses and enterprises. Built to scale with businesses, supporting advanced spend management as organizations grow.

Pros and Cons of Procurify

Procurify is a strong choice for SMBs looking for simplified procurement workflows, but it does have limitations.

‍

Here’s a closer look:

‍

Pros & Cons Table

Pros	Cons
Easy-to-use interface with minimal learning curve, ideal for smaller teams.	Limited scalability for businesses with advanced or enterprise-level needs.
Provides real-time budget visibility to ensure financial control.	Lacks advanced expense management features like bill payments or card controls.
Affordable and transparent subscription pricing for SMBs.	Reporting and analytics are basic and may not meet advanced data needs.
Centralizes procurement workflows, improving efficiency and vendor management.	Limited automation options compared to platforms with broader spend management capabilities.

Pros and Cons of Airbase

Airbase offers a more comprehensive spend management solution but may not be suitable for all businesses.

‍

Here’s how it stacks up:

‍

Pros & Cons Table

Pros	Cons
Combines expense management, bill payments, and corporate card controls into a single platform.	Higher cost may deter smaller businesses with simpler procurement needs.
Advanced automation features save time on approvals, categorization, and reporting.	Steeper learning curve for teams unfamiliar with robust financial tools.
Provides real-time visibility into all spending, including card-based and procurement expenses.	Primarily focused on mid-sized and enterprise businesses, limiting appeal for very small teams.
Scalable solution with flexible pricing, supporting growing businesses.	May not offer the same procurement-specific features as dedicated tools like Procurify.

How to Choose the Best Spend Management Tool for Your Business

Choosing between Procurify and Airbase depends on your business’s size, spend management priorities, and future scalability.

‍

Here’s a side-by-side comparison to help you decide:

‍

Procurify vs Zip Comparison

Feature	Procurify	Zip
Company Size and Budget	Ideal for small to mid-sized businesses with limited budgets and straightforward procurement needs.	Best suited for mid-sized and enterprise companies with larger budgets and more complex requirements.
Procurement Needs	Focuses on requisitions, vendor management, and purchase approvals, streamlining procurement processes.	Combines procurement with expense management, bill payments, and corporate card controls.
Expense Management	Primarily handles procurement-specific expenses, like purchase orders and vendor-related payments.	Excels in managing expenses with automated approvals, categorization, and real-time payment tracking.
Automation Capabilities	Automates basic workflows for procurement approvals and vendor payments.	Offers advanced automation for approvals, policy enforcement, and end-to-end spend workflows.
Integration Options	Integrates with basic accounting tools like QuickBooks and Xero, perfect for SMBs.	Integrates with ERP systems, BI tools, and collaboration platforms like Slack, supporting enterprise needs.
Scalability	Designed for SMBs with limited growth needs. May not readily scale for enterprise workflows.	Highly scalable, supporting growing businesses with advanced features and robust reporting.

‍

Information Block

From tracking inventory to managing payments, procurement software makes it easier. Learn about the Top 5 Procurement Management Software and their unique benefits.

How Spendflo Complements Your Spend Management Strategy

While Procurify and Airbase help streamline procurement and expense workflows, Spendflo takes your spend management to the next level by optimizing SaaS expenses and delivering maximum ROI.

‍

Spendflo offers:

‍

Centralized SaaS Spend Visibility: Track every dollar spent on SaaS tools across teams to eliminate overspending and shadow IT.

Automated Vendor Management: Simplify negotiations, renewals, and contract management, saving time and reducing costs.

Actionable Insights: Real-time analytics and reporting empower smarter decisions to improve efficiency and cost savings.

‍

Book a demo today to see how Spendflo can help you save smarter and manage better.

‍

Frequently Asked Questions on Procurify vs Airbase

What are the main differences between Procurify and Airbase?

‍

Procurify focuses on procurement workflows like requisitions, approvals, and vendor management, making it ideal for SMBs. Airbase offers an all-in-one platform combining expense management, bill payments, and corporate card controls, catering to mid-sized and enterprise-level businesses.

‍

Which platform is better for small to mid-sized businesses?

‍

Procurify is better suited for SMBs due to its affordability, ease of use, and focus on procurement-specific workflows. Airbase, while comprehensive, may feel overwhelming for smaller teams due to its broader features and enterprise-level focus.

‍

How do Procurify and Airbase handle automation differently?

‍

Procurify automates basic procurement tasks like purchase approvals and vendor payments, streamlining workflows for small teams. Airbase provides advanced automation, including expense approvals, policy enforcement, and spend controls, making it ideal for larger, complex financial operations.

‍

What types of integrations do Procurify and Airbase support?

‍

Procurify integrates with essential accounting tools like QuickBooks and Xero, catering to SMBs with simpler tech stacks. Airbase offers deeper integrations, including ERP systems, BI tools, and platforms like Slack, providing greater flexibility for growing businesses.

‍

Which platform offers better scalability for growing businesses?

‍

Airbase is more scalable, with features designed to grow alongside mid-sized and enterprise businesses. Procurify is ideal for steady, small-scale operations but may lack the advanced capabilities needed for larger, complex organizations.

‍

How do Procurify and Airbase help streamline purchase requests and purchase order management?

‍

Procurify focuses on simplifying purchase requests and purchase order management with automation solutions tailored for SMBs. Airbase, on the other hand, offers a more comprehensive solution that integrates procurement features with centralized platforms for invoice and payment management.

‍

What payment capabilities do Procurify and Airbase offer to support businesses with financial management?

‍

Airbase provides advanced payment capabilities, including invoice management, international payments, and detailed tracking of payment details. Procurify supports seamless payment processing with a focus on procurement-specific workflows that ensure transparency and efficiency. Both platforms help finance teams make data-driven decisions by centralizing payment information.

‍

How do Procurify and Airbase cater to businesses with a range of needs?

‍

Procurify is designed for businesses seeking robust procurement features, including automation for purchase requests and approvals. Airbase offers a broader range of features, acting as a centralized platform that supports payment processing, international payments, and advanced approval processes. Both platforms provide custom pricing options to accommodate different business sizes and requirements.

‍