Calendly is a very useful online scheduling tool. It helps people easily set up meetings. To use Calendly, first you make your own scheduling page. On this page, you can show when you are free for meetings. Then, you share the link to your page with others. When people you share the link with go to your page, they can see your availability. They can then pick a time to meet with you. 

Calendly basic plan puts the meeting details into your calendar connections per person when someone picks a time. It also sends reminders about the meeting to everyone. So Calendly makes scheduling experience and people meeting with you easy. It handles all the meeting details automatically, saving you effort so you can focus on your actual work and meetings.

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How Much Does Calendly Cost

Calendly's pricing ranges from $500 to $50,000 annually, depending on your business size, basic features, and usage. Basic scheduling experience and integration tools are affordable for small teams, while larger enterprises may need advanced features like team scheduling workflows, API access, and custom workflows. As the business owner grows their business, the price adjusts to match your needs, offering scalable solutions for scheduling efficiency.

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Plans Offered by Calendly:

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How to Get a Better Deal on Calendly

Calendly offers different pricing plans based on the features you need. Here are some tips to help you get more value for your money with Calendly:

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Know Your Usage

Track how many meetings you schedule and attendees you have per month. This will help you pick the right Calendly plan. For example, the free plan allows one user to schedule unlimited meetings.

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Look for Discounts

Calendly offers annual subscriptions, which cost less than monthly plans. Nonprofit organizations also get discounted rates. Check if you can access any exclusive Calendly offers through your company or educational institution.

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Start with the Free Plan

The free Calendly plan offers a good set of features. Try it out first before upgrading to paid plans for additional features. This way, you only pay for what you require.

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Review Regularly

Check if you are using all the features you signed up for. If some features are no longer relevant, downgrade. Also, upgrade plans if you are hitting usage limits.

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Calendly Core Features

Calendly offers several core features that simplify scheduling and enhance team productivity:

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Event Types

To cater to specific scheduling needs, you can create different event types, such as one-on-one, group, round-robin, and collective meetings. This ensures flexibility when coordinating with clients or team members.

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Workflows

Automate routine tasks like sending email reminders, confirmation emails and follow-ups after meetings. This helps reduce manual effort and ensures that invitees stay informed and punctual.

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Meeting Polls

Calendly allows users to send meeting polls where invitees can vote on their preferred times. This is especially useful for coordinating group meetings and finding a time that works for everyone.

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Managed Events

Admins can create standardized event templates and assign them to team members. These templates can be locked to ensure consistency in scheduling links, making it easier to manage high-volume event types across large teams.

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Calendly Routing

Automatically route leads or meeting requests to the correct team member based on criteria like availability, expertise, or location. This feature helps ensure that clients are always connected to the appropriate person, streamlining customer interactions.

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Calendly Alternatives

Below are some of the alternatives which organizations can consider:

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Sprintful

Sprintful is a well-liked substitute for Calendly that is utilized by teams of all sizes in a variety of sectors, such as recruiting, banking, healthcare, and education. It facilitates one-on-one conversations, group discussions, and various round-robin assignment schemes for groups.

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You Can Book Me

The purpose of You Can Book Me was to simplify scheduling process. To begin, just link the program to your Google Meet or Outlook calendar so that it can determine your availability.

If you want to let others make appointments with you, you can make a booking links pages and provide them the link. Your calendar displays the reservation as a new event. A virtual meeting can be facilitated by use of an app such as Zoom.

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Acuity Scheduling

Probably the most well-known Calendly substitute available is Acuity Scheduling process, a Squarespace firm. For service-based enterprise plan like hair salons, dentist offices, fitness centers, and yoga studios where customers must plan appointments and pay at the same time, Acuity is the best option available.

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10to8

Large teams across a variety of industries, including healthcare, education, and service-oriented enterprise plan, use 10to8 as a fantastic Calendly substitute. With the ability to track when a client has seen your messages, 10to8 is an all-in-one scheduling tool that improves your capacity to engage with clients via email and SMS reminders. Numerous integrations, including Google Calendar, iCal, Zoom, and Zapier, are supported by 10to8.

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How Spendflo Can Help You Get Better Deals on Calendly

Spendflo is an expert in software procurement, helping companies secure better pricing on tools like Calendly. Here's how we assist:

• Negotiating Discounts: We leverage our buying power to negotiate substantial discounts with Calendly’s sales team, helping you save up to 30-70%.
• Tailored Recommendations: Our unbiased approach ensures you get the right plan for your team, maximizing value.
• Automated Procurement: Our platform tracks usage and renewals, ensuring you never overpay.
• Full Procurement Support: We handle the entire process, from negotiation to renewal, simplifying management.

Start saving today with Spendflo’s expert negotiation services.

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Frequently Asked Questions on Calendly Pricing

What is the cost of Calendly?

Calendly's pricing ranges from $500 to $50,000 annually, depending on the business size and features needed.

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Is there a free plan for Calendly?

Yes, Calendly offers a free plan that includes basic features like unlimited 1:1 meetings and video conferencing.

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What features does the Standard plan offer?

The Standard plan is $10/seat/month and includes unlimited event types, multiple calendars, integrations like Stripe and PayPal, and 24/7 support.

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What is included in the Teams plan?

Priced at $16/seat/month, the Teams plan offers advanced features like Round Robin scheduling, Salesforce integration, and optional Single Sign-On (SSO).

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How does Calendly’s billing work?

Calendly offers both monthly and annual billing options, with the annual plan providing savings of up to 20%.

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What happens if I exceed the limits of my current plan?

You can upgrade to a higher plan if your usage exceeds the limits, ensuring you have access to additional features and capacity.

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