How Ottimate Achieved Break-Even in One Quarter with Spendflo

“The Spendflo platform has been extremely useful to us. It's a repository of all our contract information, improves communication across teams, and consolidates everything in one place. It has truly optimized how we manage procurement.”
‍
- Dan Kim, CFO - Ottimate

The Company

Ottimate specializes in AP automation software, enabling businesses to streamline accounts payable processes, reduce manual workflows, and enhance financial operations. By offering a robust platform designed for efficiency and accuracy, Ottimate empowers organizations to optimize their financial ecosystems, drive transparency, and achieve scalable growth. Their solutions cater to companies seeking to modernize outdated AP processes, improve decision-making, and save valuable time and resources. With a focus on innovation and customer-centric tools, Ottimate plays a pivotal role in simplifying financial workflows for growing enterprises.

The Challenge

Ottimate struggled with unorganized SaaS procurement and renewal management, causing inefficiencies in their cost structure. Renewals were often unnoticed until deadlines, leading to hurried, suboptimal decisions and unnecessary expenses. The lack of visibility into vendor contracts, usage data, and pricing benchmarks made negotiations challenging and reactive. Their internal team lacked the tools and expertise required for strategic procurement, creating missed opportunities to optimize spending. As their SaaS portfolio expanded, these challenges compounded, affecting operational efficiency and budget control.

How Spendflo Helps

Spendflo provided Ottimate with a centralized platform to manage SaaS contracts, renewals, and vendor relationships. Their negotiation-as-a-service offering ensured optimized deals without burdening Ottimate’s internal resources. Spendflo's renewal calendar offered proactive tracking, ensuring ample time for strategic decisions. Advanced utilization insights enabled cost alignment with actual usage, eliminating wasteful spending. By consolidating all contract details in one platform and offering benchmarking data, Spendflo streamlined procurement and introduced efficiencies into Ottimate’s SaaS management process.

‍

The Spendflo Benefit

Ottimate realized ROI within three months of partnering with Spendflo, maximizing margins over €16,000 in their first year. The centralized platform improved transparency into contract data, timelines, and vendor communications. Renewals became proactive, reducing last-minute renewals and unoptimized decisions. Spendflo’s expert negotiation strategies secured better pricing and terms, while their repository streamlined internal collaboration. The measurable margins and operational improvements provided a clear justification for Spendflo’s value, resonating with internal and external stakeholders.

Looking Ahead

Spendflo continues to be a strategic partner for Ottimate, supporting their evolving SaaS needs with scalable solutions. As the company grows, Spendflo’s tools ensure Ottimate can maintain cost control and procurement efficiency without adding internal overhead. The platform’s flexibility and expert support help Ottimate focus on core business goals while achieving smarter, data-driven procurement outcomes. Spendflo remains integral to their approach to driving cost optimization, operational excellence, and future-ready SaaS strategies.

‍